Room Reservation Form


Public Meeting Space Reservation Request and Agreement

To reserve a meeting space at city hall, please fill out the form below and click the "Submit Request" button.

Reservation Event Information
Meeting Date
Start Time
End Time
Meeting Topic
Description (255 Character Max)
Estimated Attendance
Primary Contact
First Name
Last Name
Steet Address
Zip Code
Phone Number
Email Address
Confirm Email Address

If you are requesting the room on behalf of a Homeowner's Association (HOA), please provide the following information:

HOA Name
HOA President
HOA President Email
HOA President Phone
Is the Primary Contact above accepting responsibility for the room reservation?
Please note that the applicant and/or responsible party must be in attendance at the meeting and shall be responsible for all set-up, takedown, and return of tables and chairs, to their proper location in accordance with the floor plan provided by the city.
Requested Meeting Space
Will food be served during the meeting in the reserved space?
Type of food:
Please note that needs for A/V instruction and assistance must be scheduled and completed in advance. A/V assistance will not be available at the time of the meeting. To request assistance and/or training in advance please call the City Clerk's Office at (208) 888-4433.
Have you reviewed the audio visual capabilities of the meeting space?
Type of use needed:
Terms and Conditions
All members of my party, shall, and herby do, indemnify and save and hold harmless the City of Meridian, its agents, employees, and/or officials from and for any and all of the losses, claims, actions, judgment for damages, or injury to persons or property and losses and expenses caused or incurred by myself or a member of the party and not caused by or arising out of tortious conduct of the City of Meridian. I assume for myself, and all members of my party do assume for themselves, all risks and hazards of using the City facility set forth above, and forever waive and release, on behalf of myself/themselves, my/their heirs, executors, administrators, assigns, and/or personal representatives, any and all claims and/or rights for damages I/they now have or may hereafter have against the City of Meridian and/or its employees, elected officials, agents, guests, and/or business incites, suffered in connection with or arising out of using the City facility set forth above and not caused by or arising out of the tortious conduct of the City of Meridian or its employees. I have read and agree to abide by the Rental Policies and regulations established by the City of Meridian.
I have read and understand and agree with the Terms and Conditions and Rental Policies as provided above.

  * If you do not see a Submit button, please click on the "Rental Policies" link above and review the document.