Employment Opportunities

Current Employment Opportunities with the City of Meridian:

Job Title: City Clerk
Department: City Clerk’s Office /Administration
Reports To: Chief Financial Officer
Open Date: March 26, 2019
Close Date: Open Until Filled
Hiring Range: $4,298.02 - $5,491.42 per month, DOE
Salary Range: $4,298.02 - $6,446.14 per month, DOE

Job Summary:

The City Clerk is the Corporate Secretary of the Municipal Corporation. Performs a variety of supervisory, administrative, professional, and technical work in the general operation of the City and to the Mayor and City Council; includes all required duties as specified by State statutes. Maintain and manage accurate City records and develops more efficient information systems to access records for staff and general public. Coordinate and improve the ordinance policy making process, research and develop information for and offering appropriate advice to policy makers, engage in activities that improve the image and understanding of the City, administer City elections pursuant to State statutes, and attend public meetings, as requested by City officials. Assists and oversees the budget process for the City Clerk’s department.

Essential Duties & Responsibilities:

Administer and manage the operations of the City Clerk’s department/office including supervision and management of personnel;

Directs, supervises, and coordinates the work of the office;

Hires, trains, monitors work flow; reviews and evaluates work products, methods and procedures;

Oversee that the ordinances of the City are complied with and faithfully executed;

Attend meetings of the Mayor and City Council;

Recommend for adoption to the Mayor and City Council such measures as may be deemed or necessary;

Recommend policies and actions to the Mayor and City Council;

Make such reports and furnish such data from the records and files of his or her office as may be requested by the Mayor or City Council;

Supervise the preparation of City Council and Commission agenda and informational packets;

research and compile various types of information; prepare a variety of written materials;

Prepare a tentative budget for the fiscal year;

Manage the budget of the City Clerk’s office;

Receives, manages, and releases warranty surety and performance surety documents in partnership with the Community Development Department;

Acts as an advisor to all department heads/supervisors, Mayor, and City Council in regard to City ordinances and processes;

Acts as the Chief Election Officer; ensuring elections are conducted according to State and County statutes;

Accept petitions filed with the City;

Accept claims against the City;

Answer citizen inquires made in person, by telephone, or by letter;

Attest or certify documents;

Custodian of the City Seal;

Maintains and oversees the City’s Records Management Policy in partnership with the City’s Legal department;

Manages, maintains and updates the public records request process in partnership with the City’s Legal Department;

Serves as the Custodian of Records for the City;

Responsible for recording the proceedings at the City Council and Planning & Zoning meetings;

Issues permits and licenses and collects fees and special taxes;

Acts as the lead Passport Acceptance Facility Agent on behalf of the Department of State;

Schedules special meetings with other agencies and internal staff;

Maintain the municipal code and ordinances;

Provide information to the general public;

Receive documents addressed to the municipality and the City Council;

Ability to work with other governmental agencies as well as private organizations;

Oversee processing of applications and documents of the City;

Oversee legal notice process of the City;

Be an ambassador for the City;

Administer Oath of Office for election officials;

Manage and execute assigned City-wide strategic plan objectives and tactics;

Recommend goals, objectives and tactics for adoption to the City-wide strategic plan;

Monitors legislative issues and actions affecting elections, licensing, data practices and records management, and implements any necessary changes to City practices;

Oversee and facilitate Board of Adjustment hearings pursuant to MCC Title 2, Chapter 8.

Job Specifications:

Bachelor’s degree in public administration, political science, business or related field or equivalent combination of experience and/or education;

Must have a valid Idaho Drivers License;

Must be able to be bonded;

Must be able to become a Notary;

Must display an attitude of cooperation and the ability to work well with others;

Excellent verbal and written communication;

Minimum 2 years experience in municipal administration;

Knowledge of municipal accounting system and practice;

Knowledge of policies, functions and responsibilities of City government;

Ability to communicate with and maintain positive working relationships with co-workers, elected officials and the general public;

Ability to work effectively in a highly stressful political/policy environment;

Ability to attend at least one night meeting per week;

Team building skills;

Records management skills;

Working knowledge of Microsoft Office Professional software;

Knowledge of standard office administrative and secretarial practices and procedures;

Ability to direct and train others in work procedures.

Other Position Qualifications:

Ability to operate office equipment such as a typewriter, calculator, facsimile, telephone, copying machine, postage machine, computer, etc;

Must have integrity;

Shows respect to fellow employees and customers concern.

Work Environment & Physical Demands:

Work is performed in an office environment with moderate noise level. The employee in this class is frequently subject to inside environmental conditions which provide protection from weather conditions but not necessarily from temperature changes, and is occasionally subject to outside environmental conditions;

Frequently requires sitting at a desk for long periods of time;

Ability to lift 30 pounds and/or a personal computer;

Occasionally requires walking the streets for inspections and investigations;

Constantly requires clarity of speech and hearing, which permits the employee to communicate effectively;

Constantly requires repetitive movement of the wrists, hands and/or fingers;

Constantly requires sufficient personal mobility and physical reflexes, which permits the ability to function in a general office environment to accomplish tasks.

Travel Requirements:

Frequently local travel is required using city vehicles with occasional personal vehicles used required;

Occasionally overnight travel required to other cities or states to attend workshops, conferences, and conventions related to city business.

Click here to apply!