Employment Opportunities

 
 

Current Employment Opportunities with the City of Meridian:


Job Title: Administrative Assistant I
Department: Finance
Reports To: Chief Financial Officer
Open Date: January 16, 2023
Close Date: Open Until Filled
Salary: $21.01 per hour

Job Summary:
Primarily responsible for providing a wide array of administrative functions and as well as routine clerical work. Assists one or more individuals with various departmental functions, including projects. Additional duties include acting as a contact point for employees, citizens and others. Maintains department file systems, performs research, correspondence, public relations and other duties, as assigned. This class of employee is afforded discretion and works under general supervision.

Essential Duties & Responsibilities:
Manages the City mailroom and functions associated to the mailroom;

Deliver, compose, organize, and validate Finance Department mail;

Maintains, sorts, organizes, and files department information;

Maintain paperless document management;

Oversees record retention process for the department;

Responsible for processing the daily cash bank deposit for the City;

Administers the recruitment process for the department;

Compose letters, presentations, correspondence, and memos requiring independent judgment as to content;

Compose and updates website with Finance Department content;

Assist Finance divisions with various Accounting and Procurement data entry needs;

Provides assistance (and backup) to the Accounts Payable Accountant/processes;

Provides high-level administrative support to department leadership as requested;

Researches and compiles data from a variety of sources and prepares reports;

Schedule and coordinate arrangements for training events, meetings, room reservations and conferences;

Arranges and coordinates all travel needs for department staff;

Responds to inquiries and researches issues;

Assists in preparing and publishing meeting agendas and takes, prepares, and distributes meeting minutes;

Assists with City fleet car management and vehicle master inventory list;

Assists with Contract Management data entry;

Maintains electronic Department Policy and Procedures manual;

Handles sensitive and delicate public relations situations with a high degree of confidentiality and in a courteous, professional, and timely manner;

Reviews Purchasing Case Management items with the Purchasing Division;

Assists department during annual audit;

Research and respond to citizen concerns and questions;

Utilizes Microsoft Office programs including Word, Excel, PowerPoint, and various other software;

Updates City website as directed;

Inventories, orders, and receives office supplies;

Prioritizes and organizes own work, to meet deadlines;

Works independently and under the direction of immediate supervisor.

Job Specifications:
High school diploma or equivalent required, AA or AS Degree preferred;

Minimum two years’ office/clerical support experience; and/or any combination of experience and/or education demonstrating the necessary skills to successfully perform the duties of the position.

Must hold valid State of Idaho driver’s license and good driving record.

Knowledge, Skills & Abilities:
Knowledge of pertinent Federal, State and local laws, and regulations;

Knowledge of computerized accounting systems at an advanced level and experience using personal computers to enter, retrieve, and edit spreadsheets;

Knowledge of the preparation and presentation of reports containing financial and non-financial information;

Knowledge of records administration and maintenance techniques and procedures;

Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar;

Knowledge sufficient to operate standard office equipment including computer, copier, fax machine and postage machine;

Skills in resiliency, technical writing, policies, and positive customer service;

Skill in use of Microsoft Office Professional software and programs, i.e. Word, Excel, Outlook at an advanced level;

Skill in data entry with minimal errors;

Skill in editing documents for accuracy, clarity, and correct grammar;

Skill in communicating effectively with others, both orally and in writing, using both technical and non-technical language for the needs of the audience;

Skill in public speaking in order to convey information effectively;

Skill in managing own time and the time of others;

Skill in completing assignments accurately and with attention to detail;

Ability to handle customer complaints skillfully and respectfully;

Ability to work and deal with a wide range of individuals with professional composure;

Ability with managing situations in which the individual may be upset;

Ability to work effectively with frequent interruptions in a team environment as a team player;

Ability to collaborate with others and adapt to changes;

Ability to provide sound information, guidance and recommendations to Finance department management;

Ability to analyze problems, discern and resolve discrepancies, identify alternative solutions, project consequences of proposed actions, exercise sound, independent judgment, and implement recommendations accordingly;

Ability to understand and follow oral and/or written policies, procedures, and instructions;

Ability to use logical and creative thought process to develop solutions according to written specifications and/or instructions;

Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;

Ability and willingness to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;

Ability to work independently and takes initiative in order to understand and meet deadlines;

Must have a strong sense of ethics and integrity;

Ability to establish priorities in alignment with departmental goals;

Ability to process and handle confidential information with discretion;

Ability to review work of self and others for accuracy;

Ability to accurately prepare and maintain records, files, and reports;

Ability to maintain records of materials, supplies, time, and work performed;

Ability to regularly plan, set up and attend meetings, functions and events, occasionally outside of regular business hours;

Willingness to learn new skills and attend trainings as appropriate.

Work Environment and Physical Demands:
Work is usually performed in an office environment with moderate noise level;

Constantly requires sitting at a desk or computer terminal for long periods of time and ability to lift up to 15 lbs.;

Constantly requires clarity of speech and hearing, which permits the employee to communicate effectively with the public and other department members;

Constantly requires clear vision to read printed materials and computer screen to accomplish work;

Constantly requires repetitive movement of the wrists, hands, and/or fingers;

Constantly requires sufficient personal mobility and physical reflexes, which permits the employee to function in a general office environment to accomplish tasks;

Occasionally may require assisting with and attending Department sponsored special events or activities, sometimes after hours.

Travel Requirements:
Local travel is occasionally required.

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